Important Information and Who We Are

This privacy notice aims to give you information on how Unite People Limited collects and processes your personal data through your use of our services, including any data you may provide through our website, job applications, or communication channels.

Following the UK’s exit from the European Union, this policy has been updated to ensure strict compliance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

Unite People Limited acts as a specialist Civil Engineering & Infrastructure recruitment consultancy and is the Data Controller responsible for your personal data (collectively referred to as "we", "us", or "our" in this privacy notice).

Contact Details

If you have any questions about this privacy notice or our data protection practices, please contact our Compliance Team:
  • Full name of legal entity: Unite People Limited (Company Number: 10520541)
  • Registered Office: Unit 5, Arena Park, Tarn Lane, Scarcroft, Leeds, West Yorkshire, LS17 9BF
  • Information Commissioner's Office (ICO) Registration: ZA227535

The Data We Collect About You

Personal data means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data about you, grouped as follows:
  • Identity Data: First name, last name, username, title, work history, and National Insurance number.
  • Contact Data: Physical address, email address, and telephone numbers.
  • Technical Data: Internet protocol (IP) address, login data, browser type/version, time zone setting, and operating system when accessing our website.
  • Special Category Data: Where strictly necessary for legal compliance or eligibility checking, we may process minimal health data or criminal conviction details.

How We Use Your Personal Data (Legal Bases)

We will only use your personal data when the law allows us to under the UK GDPR. Most commonly, we rely on the following lawful grounds:
  • Legitimate Interests: Necessary for our legitimate professional recruitment interests to match candidate profiles against active client requirements.
  • Performance of a Contract: Necessary to fulfil or prepare for contractual work obligations, including managing payroll.
  • Legal Obligation: Necessary to comply with UK statutory regulations, such as right-to-work checks or HMRC reporting.
  • Consent: We will request your explicit opt-in consent before sending you external third-party direct marketing materials.

Data Sharing and Third Parties

We may share your personal data with internal and external third parties for the delivery of recruitment services, including:
  • Hiring clients and prospective employers within the Civil Engineering & Infrastructure sectors.
  • Third-party payroll, tax, pension providers, and background check organisations.
  • Relevant group companies and UK regulatory or law enforcement bodies when legally required.

International Data Transfers

Many of our cloud storage, CRM, and communication platforms are hosted outside the UK, meaning data processing may involve international data transfers outside the UK.
 
Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
  • We transfer personal data to countries that have been deemed to provide an adequate level of protection by the UK Government.
  • Where we use vendors outside of UK-adequate zones (such as the US), we protect the transfer using specific contractual clauses approved for use in the UK, namely the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses (SCCs).

Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.
  • General Recruitment Records: Retained for a minimum of 1 year from the last point of meaningful, documented interaction.
  • Financial & Payroll Records: Payroll, tax, and pension data are retained securely for 3 to 6 years to comply with UK statutory limitation periods and HMRC audit obligations.

Your Legal Rights

Under current UK data protection laws, you have rights in relation to your personal data. These include the right to:
  • Request access to your personal data (Subject Access Request).
  • Request correction of inaccurate or incomplete personal data we hold.
  • Request erasure of your data ("right to be forgotten").
  • Object to processing or request the restriction of processing of your data.
  • Request data portability to transfer information directly to another provider.
  • Withdraw consent at any time where we are relying on consent to process your data.
If you wish to exercise any of these rights, please contact us at hello@unitepeople.co.uk.
You also have the right to lodge a complaint at any time with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

 

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